R646bn in outstanding tax debt
SARS recruited 1 500+ debt collectors under Project AmaBillions. R518.2bn is undisputed and legally recoverable. Small payroll discrepancies are now low-hanging fruit.
We run your entire payroll (PAYE, UIF, SDL, EMP201s, EMP501s, IRP5s and payslip distribution) so you stop losing sleep over Project AmaBillions and start reclaiming 20+ hours a month.
South Africa's revenue service now uses AI-driven cross-referencing across EMP201s, VAT returns, UIF, CIPC and bank records. Minor payroll errors that used to slip through are now automatic audit triggers, with third-party appointment notices that let SARS deduct tax debt straight from your bank account.
SARS recruited 1 500+ debt collectors under Project AmaBillions. R518.2bn is undisputed and legally recoverable. Small payroll discrepancies are now low-hanging fruit.
Pay an employee even 1c below the R30.23/hr National Minimum Wage and the entire ETI claim is algorithmically invalidated with dual PAYE + corporate tax liability.
SARS AI flags “contractors” with one client, fixed hours, or company equipment. Reclassification means retrospective PAYE plus penalties back to day one.
Since Feb 2026, EMP501s without valid Income Tax Numbers for every employee are auto-rejected. Late submission = 1% of annual PAYE, plus forfeited ETI credits.
Emailing payslips, ID numbers in spreadsheets, or running desktop payroll on a load-shedding-prone server all breach POPIA. Fines can be criminal, not just financial.
For a 50-employee SME: software licences, dedicated admin salary, training, IT and penalty risk add up fast. Outsourcing typically cuts this 30% to 50%.
From the first hire to the annual IRP5 run, every statutory deadline, calculation and submission is on us. You get a single point of contact who actually knows your business.
Accurate gross-to-net calculations, payslip generation and secure distribution via email & employee self-service portal. Holiday pay, overtime, commission and shift differentials handled.
PAYE, UIF & SDL calculations and EMP201 monthly submissions, biannual EMP501 reconciliations, and annual IRP5 / IT3(a) generation, filed on time, every time.
We structurally protect your Employment Tax Incentive claims against NMW thresholds, audit-proof contractor classifications, and document fringe benefits correctly before SARS asks.
Section 31 BCEA records, leave balances, disciplinary trails and CCMA-ready documentation, timestamped, court-admissible and instantly retrievable for any Department of Labour inspection.
Each employee gets secure access to payslips, leave balances, IRP5s and personal details via web or mobile. Cuts routine HR queries by up to 70% and keeps your data POPIA-compliant.
One-click payroll journal posting to Xero or Sage, mapped to your chart of accounts. Month-end close goes from days to minutes, with zero transposition errors.
Workplace Skills Plans, Annual Training Reports and skills development spend tracking, helping Qualifying Small Enterprises lock in critical B-BBEE scorecard points.
Migrating from Sage, SimplePay, PaySpace or spreadsheets? We run a parallel pay cycle, cleanse legacy data and go live in 7 to 14 days with zero disruption to your team.
Software alone doesn't catch every SARS curveball. A real SA-based payroll specialist who knows your team by name, your industry by heart, and your deadlines by date. That is what protects you, and that is what we deliver.
A structured, de-risked migration, including a parallel pay cycle, so your team never misses a beat.
We review your current setup, identify compliance gaps (ETI, fringe benefits, EMP501 history) and quantify your potential savings. Zero obligation.
Fixed-quote proposal, named payroll specialist, and a documented migration timeline mapped to your pay cycle and SARS deadlines.
We import and validate every employee, tax number, banking detail and leave balance. No corrupted legacy data makes it into the new system.
We run your next pay cycle in parallel with your old system, reconcile to the cent, and only go live when variances are zero. Smooth handover, zero disruption.
“After three years of spreadsheet pain and a SARS query that nearly cost us R180 000 in backdated PAYE, RayPay sorted our ETI claims, rebuilt our records and now handles every submission. Haven't heard from SARS since.”
“We moved off Sage after our payroll admin resigned. RayPay onboarded us in 9 days, ran a parallel cycle, and our Xero integration now posts payroll in minutes instead of two days of manual journals.”
“The personal service is the difference. Our dedicated specialist knows our bargaining council agreement, our shift patterns and our people by name. Worth every cent vs the faceless software we used before.”
In 24 to 48 hours, you'll receive a written report flagging your highest-risk compliance gaps, an estimate of potential SARS exposure, and a clear proposal, whether or not you choose to work with us.
Most onboarding takes 7 to 14 days depending on data quality and company size. We run a parallel pay cycle on your next pay date so nothing breaks. If you're facing an immediate SARS deadline or audit, we can fast-track an emergency handover in 48 to 72 hours.
That's completely fine, we migrate clients from all major SA platforms regularly. We extract your historical data, cleanse it, and import it into our managed environment. You keep your history, your IRP5 records, and your SARS continuity without the day-to-day admin burden.
Yes. We carry professional indemnity insurance covering compliance errors and late-submission penalties that arise from our processing. If we miss a deadline or miscalculate a statutory deduction, the financial consequences sit with us, not you. This is the single biggest difference between us and do-it-yourself software.
We handle it. Every payslip, IRP5, EMP201 and EMP501 we generate is audit-ready by default. If SARS initiates a verification or full audit, we provide the complete documentation pack, deal directly with SARS on your behalf, and manage the resolution at no additional cost to you.
Absolutely. All data is stored on SA-domiciled, ISO-grade cloud infrastructure with 256-bit encryption at rest and in transit, biometric access controls, redundant backups and automated POPIA compliance. We never email unencrypted spreadsheets. Employees access payslips through a secure self-service portal.
Yes. Our team has deep experience with main SA bargaining councils (MEIBC, BC for the Clothing Industry, etc.), shift differentials, commission structures, travel allowances, fringe benefit structuring and B-BBEE reporting. If your pay structure is unusual, that's exactly the kind of thing we specialise in.
We work with businesses from 1 employee upward. Below that, we'll honestly tell you if a self-service tool like SimplePay is a better fit. We'd rather build a long-term relationship than oversell you today.
Per-employee pricing applies to anyone paid through the system in a given month. Seasonal workers, casuals and part-timers are charged only for the months they're active. No 12-month lock-in for staff you only need for 3 months of the year.
30 days' written notice, no exit fees, no lock-in contracts. We hand back a complete, exportable data pack (every payslip, IRP5, EMP501 and employee record) so you can move to any other provider or bring it in-house without disruption.
Get a free, no-obligation payroll compliance audit in 24 to 48 hours. See exactly where you're exposed and what to fix first.
Get My Free Audit →Or WhatsApp us directly: +27 72 376 4860